A4 EMAIL SAMPLES · ONE MESSAGE PER PAGE

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Recipient institutionProfessor’s namePaper or research you readYour school and affiliationYour year of studyYour nameYour name in katakanaYour research fieldYour research topicYour email addressYour phone number

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突然のご連絡失礼いたします。私は〔自分の学校・所属〕に在学中の〔氏名〕と申します（カタカナ：〔氏名カナ〕）。現在〔研究分野〕に関する研究を進めており、先生のご論文「〔読んだ論文・研究〕」を拝読し、大変興味深く感じております。

そこで、貴研究室で研究を続けたいと考えております。つきましては、現在の私の研究テーマ「〔研究テーマ〕」についてご指導いただくことは可能でしょうか。もしご都合がよろしければ、一度面談のお時間を頂戴できれば幸いです。

ご多忙中恐れ入りますが、ご検討のほどよろしくお願い申し上げます。

──────────────────── 〔自分の学校・所属〕〔学年〕〔氏名〕 Mail：xxxx@example.com Tel：090-1234-5678 ────────────────────

When to use itUse this for “First contact with a professor” when you need to state your identity, purpose, and request clearly.

Replaceable fieldsRecipient, your affiliation and name, the question or request, and contact details.

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Check the recipient, affiliation, date, and reference number character by character.
If you attach a file, name it and explain its purpose in the message.

A4 EMAIL SAMPLES · ONE MESSAGE PER PAGE

Choose an email by recipient and situation

Fill details and update the sample

Enter the necessary details to update the A4 sample on the right. Empty fields remain as placeholders.

Inspect a section

Select a section to highlight it in the sample and review its writing rule.

Wording to avoid

Review common problems for this email and how to correct them.

Choose an email by recipient and situation

Fill details and update the sample

Inspect a section

Wording to avoid

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Choose an email by recipient and situation

Fill details and update the sample

Inspect a section

Wording to avoid

Text size